Job Description

Admin Coordinator Job Description

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Job Description

An administrative coordinator is responsible for coordinating, overseeing, and managing a variety of administrative and office support activities to ensure smooth and efficient operations within an organization[1].

Typical job responsibilities include:

  • Implementing and improving office systems, procedures, and policies[5].
  • Planning, coordinating, and managing administrative and office workflows[1].
  • Maintaining office records, filing systems, and document management[1].
  • Providing support to administrative staff and acting as a liaison between management, departments, and external parties[1].
  • Recruiting, training, and supervising administrative or office staff[1].
  • Coordinating meetings, conferences, and travel arrangements[3].
  • Managing organizational budgets, expenses, and purchasing supplies[3].
  • Responding to internal and external inquiries[5].
  • Ensuring workplace cleanliness and upholding company culture[5].
  • Preparing reports, spreadsheets, and correspondence as needed[1].
  • Supervising facility maintenance, mail distribution, and telephony duties[1].

Key skills and requirements for an administrative coordinator typically include:

  • Effective communication and written skills[5].
  • Strong organizational and time management abilities[5].
  • Proficiency in Microsoft Office Suite and database management[2].
  • Attention to detail and strong documentation abilities[2].
  • Experience with scheduling, calendaring, and coordination activities[2].
  • Customer service orientation[2].
  • Critical, analytical, and problem-solving skills[4].
  • Minimum of a high school diploma, though an associate or bachelor’s degree in business administration or a related field is often preferred[4].
  • Two to three years of relevant experience in an administrative role[6].

Administrative coordinators serve as a vital link within an organization, ensuring smooth communication between internal teams, management, and external stakeholders across a wide range of responsibilities[3].

References

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