Job Description

Junior Admin Job Description

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Job Description

A Junior Administrative Assistant provides essential support to an administrative team by managing various clerical tasks such as answering phone calls, scheduling appointments, and organizing documents[1]. This entry-level position is designed to ensure smooth office operations and effective communication within the company[1].

Core Responsibilities:

  • Provide general administrative support to the team[1].
  • Answer and direct phone calls, take messages, and respond to emails[1][5].
  • Assist in scheduling and coordinating meetings and appointments[1][5].
  • Prepare and distribute correspondence, memos, and reports[1].
  • Maintain and update filing systems, both electronic and physical[1][5].
  • Data entry and database management[5].
  • Order and maintain office supplies and equipment[1][5].
  • Coordinate travel arrangements and accommodations for staff[1][5].
  • Assist in preparing and editing presentations and documents[1][5].
  • Basic bookkeeping duties such as tracking expenses and managing invoices[5].
  • Assist in organizing and maintaining office common areas[1].
  • Set up meeting rooms and ensure all necessary equipment is available[5].
  • Perform other administrative tasks as assigned by supervisors[1].

Key Skills and Qualifications:

  • Familiarity with modern administrative practices and office equipment[2].
  • Proficiency with computer applications such as spreadsheets, word processors, and email[2][4][5].
  • Strong organizational and time management skills[1][4][5].
  • Excellent written and verbal communication skills[1][4][5][6].
  • Attention to detail and the ability to multitask effectively[1][5][6].
  • Ability to establish and maintain effective relationships with a wide variety of people[2].
  • Basic accounting or bookkeeping knowledge is a plus[5].
  • Professionalism, dependability, and good judgment[2][5].

Education and Experience:

  • High school diploma or equivalent is typically required[2].
  • An associate or bachelor’s degree in business or office administration is often preferred[3][5].
  • Relevant experience in administrative support roles is desirable; a degree may substitute for experience in some cases[2].

References

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