A Junior Secretary is responsible for assisting with various administrative and clerical tasks to ensure smooth and efficient office operations[1][7]. Typical duties include managing and organizing documents, answering phone calls, scheduling meetings and appointments, maintaining filing systems, and assisting with correspondence and reports[1][7][3].
Key responsibilities commonly include:
- Opening and closing files as needed
- Performing compliance checks
- Creating, updating, and maintaining both electronic and physical filing systems and court bundles (where relevant)
- Preparing, distributing, and editing correspondence, memos, and reports
- Managing office supplies and helping to organize common areas
- Scheduling meetings, appointments, and travel arrangements
- Serving as a first point of contact for internal and external inquiries
- Supporting office management tasks and team projects
Key qualifications and skills typically required include:
- High school diploma or equivalent, with post-secondary training in office administration considered an advantage[1][5][7]
- Prior administrative or secretarial experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); training on in-house systems is usually provided[1][7]
- Strong organizational skills, attention to detail, and ability to multitask
- Good verbal and written communication skills
- Typing skills and familiarity with managing correspondence
- Ability to work under pressure, whether independently or as part of a team
- Professional demeanor, positive attitude, and a methodical, organized approach to daily tasks
Employers may also value additional qualities such as adaptability, approachability, and a willingness to learn and grow within the role[1][7].