A maintenance clerk is responsible for maintaining and organizing records, data, and information related to maintenance and repairs within a company or organization. This includes scheduling appointments, ordering supplies, tracking inventory, and assisting with budget management. The clerk may also communicate with vendors and contractors to ensure timely and efficient maintenance services. Strong organizational and communication skills are essential for this role[1].
The purpose of the maintenance clerk job is to assist with the organization and management of maintenance tasks and activities. Key responsibilities often include:
- Maintaining accurate records of all maintenance and repair work completed[1].
- Organizing and scheduling maintenance tasks[1].
- Tracking inventory of supplies and equipment[1].
- Maintaining detailed records of all maintenance activities[1].
- Assisting with clerical and bookkeeping duties, including invoice processing and recordkeeping[5].
- Processing work order requests and associated paperwork for invoicing[5].
- Compiling and preparing reports on maintenance operations and equipment performance[4].
- Assisting with budget management and purchasing of equipment and supplies[1].
- Communicating with other departments and external vendors[1].
- Providing customer service support as needed[2].
- Performing general custodial and minor maintenance duties (such as replacing light bulbs and cleaning equipment) in some settings[2].
Other required skills may include:
- Proficiency with office equipment and computers[3].
- Ability to use software for reporting, data entry, and inventory management[3].
- Basic understanding of maintenance procedures and safety requirements[1].
- Ability to multitask and meet deadlines[3].
- Relevant educational background, often at least a high school diploma or equivalent[3].
- Experience working in a similar role and familiarity with maintenance terminology and procedures[5].