Job Description

Maintenance Coordinator Job Description

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Job Description

A maintenance coordinator is responsible for overseeing the planning, scheduling, and execution of maintenance activities within an organization. This role involves managing work orders, assigning tasks to maintenance teams, and ensuring maintenance operations run smoothly and efficiently[1]. Maintenance coordinators frequently manage third-party contractors such as electricians or plumbers for specialized tasks and serve as the main liaison between the maintenance staff and other departments or external vendors[1].

Key responsibilities of a maintenance coordinator usually include:

  • Developing and implementing maintenance plans, both preventive and reactive, and ensuring these are executed on schedule[3].
  • Coordinating and assigning maintenance work to technicians, verifying completion and standards of quality[1].
  • Overseeing and replenishing inventories of parts, supplies, and equipment as needed[3].
  • Outsourcing and supervising third-party vendors and service providers, including negotiating contracts and evaluating performance[1].
  • Conducting regular inspections of facilities and equipment to identify maintenance needs and ensure all assets remain in good working order[1].
  • Maintaining detailed records of maintenance activities, outcomes, and costs for reporting and compliance purposes[5].
  • Ensuring compliance with all safety protocols and regulations, and recommending safety improvements[3].
  • Providing administrative support such as purchasing replacement parts, processing invoices, and tracking maintenance budgets[3].
  • Addressing urgent repair requests and adjusting schedules as necessary to minimize downtime[1].
  • Implementing quality control standards and protocols for all maintenance work[7].

Skills and qualifications commonly expected for this role include strong organizational and communication abilities, attention to detail, problem-solving skills, and a solid understanding of mechanical and electrical systems[2]. Proficiency with Computerized Maintenance Management Systems (CMMS), preventive maintenance planning, and inventory management is often required. A maintenance coordinator should be capable of managing multiple priorities and responding effectively to urgent issues[2]. Employers usually require at least a high school diploma, though additional certifications or an associate degree are often preferred, along with previous experience in maintenance or facilities management[4].

Daily activities may involve reviewing and prioritizing maintenance requests, conducting facility inspections, meeting with vendors, updating maintenance records, and preparing reports for management[5]. Adaptability, customer service orientation, and the ability to motivate and guide team members are also essential attributes for success in this position[2].

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