Job Description

Maintenance Coordinator Job Description

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Job Description

A maintenance coordinator is responsible for overseeing, planning, scheduling, and executing maintenance operations within an organization. This role ensures all machinery, equipment, and facilities operate efficiently and are maintained according to established standards and safety regulations[5].

Key Responsibilities:

  • Develop and manage preventive and reactive maintenance plans, working in conjunction with the maintenance manager or senior staff[1][3].
  • Generate and assign work orders to maintenance technicians, ensuring timely completion of tasks[1].
  • Oversee inventory of maintenance supplies and purchase equipment replacement parts as needed[1].
  • Outsource and coordinate with third-party vendors and contractors for specialized maintenance tasks, including negotiating contracts and overseeing service quality[1][3].
  • Conduct regular inspections of facilities and equipment to ensure they are in good working order[1][5].
  • Maintain accurate records of maintenance activities, costs, and outcomes for reporting and compliance purposes[5].
  • Ensure compliance with health and safety standards, monitor safety protocols, and recommend improvements where necessary[3].
  • Support and supervise maintenance staff, providing training, problem-solving, and team coordination[3][7].
  • Assist with budgeting and financial management, including tracking expenditures and maintaining operations within budget[3].
  • Facilitate communication with other departments and management regarding maintenance schedules and progress[1][5].

Essential Skills and Qualifications:

  • Strong organizational and planning skills to manage multiple schedules, tasks, and priorities[2][4].
  • Proficiency in Computerized Maintenance Management Systems (CMMS) and Microsoft Office Suite[2].
  • Solid knowledge of mechanical, electrical, HVAC, plumbing systems, and relevant safety regulations (e.g., OSHA)[2][4].
  • Experience in budgeting, vendor management, and inventory control[2][3].
  • Excellent problem-solving, communication, customer service, and negotiation skills[1][2][7].
  • Attention to detail and ability to ensure quality control of all maintenance activities[1][4].
  • Leadership abilities to supervise staff, delegate tasks, and inspire team efficiency[1][7].
  • Physical stamina and dexterity for hands-on inspections and repairs[7].

Typical Educational Requirements:

  • High school diploma or equivalent required[7].
  • Additional education in engineering, business administration, facilities management, or related technical field is preferred[5].
  • Relevant certifications and licenses may be required, often including training in mechanical systems or blueprint reading[7].

References

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