A maintenance coordinator is responsible for managing, scheduling, and coordinating all maintenance activities, serving as the primary link between maintenance staff, supervisors, and third-party vendors[5]. Key responsibilities typically include:
- Developing and executing annual maintenance plans to outline preventive and reactive maintenance tasks
- Creating and managing work orders, assigning maintenance tasks to technicians, and ensuring efficient execution[1]
- Liaising with external vendors, contractors, and service providers for repairs, scheduled maintenance, and equipment servicing[5]
- Overseeing inventory, purchasing equipment and replacement parts, monitoring supplies, and ensuring all necessary resources are available[1]
- Providing administrative support, updating maintenance logs for machinery, and assisting with the maintenance budget
- Ensuring compliance with safety and quality control standards, monitoring staff use of personal protective equipment (PPE), and recommending improvements to procedures[5]
- Conducting regular inspections of facilities and equipment, addressing faults, and establishing maintenance protocols for both mechanical and non-mechanical assets[7]
- Supervising, guiding, and training maintenance personnel, and motivating staff to ensure effective teamwork and innovation[7]
Maintenance coordinators are found in industries such as manufacturing, property management, and healthcare, with core duties consistent across sectors. Strong organizational, leadership, and problem-solving skills are essential, along with relevant technical knowledge and experience in repair work[7].