A maintenance coordinator is responsible for managing, scheduling, and coordinating all maintenance activities within an organization across industries such as manufacturing, property management, and healthcare[5]. This role is key to ensuring that maintenance operations run smoothly, efficiently, and in compliance with safety standards.
Key responsibilities typically include:
- Developing and executing preventive and reactive maintenance plans, in collaboration with senior staff[5].
- Creating and managing work orders as well as delegating maintenance tasks to technicians and other team members[1].
- Liaising with vendors, service providers, and contractors to schedule repairs and negotiate contracts[1].[5]
- Overseeing inventory management, including ordering, tracking, and restocking supplies and equipment[1].[5].
- Providing administrative support to maintenance supervisors and technicians, such as maintaining records and updating maintenance logs[1].[7].
- Conducting regular inspections to ensure assets and equipment are in good working order and recommending improvements to maintenance procedures[1].[7].
- Ensuring the organization complies with all relevant safety and quality control standards, and monitoring compliance with regulations[5].[7].
- Assigning tasks, providing leadership, supervision, and training to maintenance staff[5].[7].
- Assisting with budgeting and tracking maintenance expenditures to ensure activities stay within the allocated budget[5].
Skills and qualifications required often include:
- High school diploma; relevant licenses and certificates may be required[7].
- Experience or coursework in mechanical drawing, woodworking, electricity, and blueprint reading is advantageous[7].
- Strong organizational, communication, and negotiation skills[7].
- Experience with repair work and proficiency in software like Microsoft Excel[7].
- Leadership experience and the ability to motivate and supervise a team[7].
- Physical strength and good hand-eye coordination[7].
Maintenance coordinators may also handle minor hands-on tasks, such as performing equipment checks, basic repairs, or lawn care services, depending on the organization’s needs[1].