Job Description

Maintenance Coordinator Job Description

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Job Description

A maintenance coordinator is responsible for managing, scheduling, and coordinating all maintenance activities to ensure efficient operations and compliance with safety regulations. This role can be found in a variety of industries, including manufacturing, property management, and healthcare, and typically involves both administrative and supervisory duties[1].

Key Responsibilities:

  • Developing and executing annual maintenance plans in collaboration with maintenance managers and other senior staff[1].
  • Liaising with external vendors, service providers, and contractors to schedule repairs, maintenance, and equipment servicing; negotiating contracts and ensuring work meets organizational standards[1].
  • Assigning tasks to maintenance technicians and other staff, supporting the team, and ensuring efficient task completion[1].
  • Tracking inventory, tools, equipment, and supplies; monitoring usage and reordering as necessary[1].
  • Assisting in preparing maintenance budgets, tracking expenditures, and processing vendor payments[1].
  • Ensuring maintenance activities comply with health and safety standards; monitoring PPE use and recommending improvements[1].
  • Maintaining accurate records of maintenance activities, costs, and outcomes for reporting and decision-making[3].
  • Providing administrative support, such as managing maintenance logs and supporting maintenance staff[1].

Skills and Qualifications:

  • Proficiency with Computerized Maintenance Management Systems (CMMS) and work order management software[2][4].
  • Technical knowledge of mechanical, electrical, HVAC, and plumbing systems[2][3][6].
  • Strong organizational, communication, and problem-solving abilities[2][4][3].
  • Attention to detail, ability to multitask, and adaptability to changing priorities[2][7].
  • Leadership and team coordination skills[4][5].
  • Customer service orientation, initiative, and time management[2][6].
  • Knowledge of safety regulations (such as OSHA) and industry-specific codes[2][6].
  • Educational background in engineering, business administration, facilities management, or a related technical field is often preferred[3].
  • Hands-on repair experience and proficiency in common office and inventory management tools, including Excel[5].

References

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