Job Description

Maintenance Coordinator Job Description

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Job Description

A maintenance coordinator is responsible for overseeing maintenance activities, coordinating work orders, managing inventory, and providing essential administrative support to both supervisors and technicians. The role also includes managing third-party contractors—such as electricians, plumbers, and service vendors—to ensure all maintenance tasks are completed efficiently and to organizational standards[1][3].

Key duties and responsibilities typically include:

  • Creating, assigning, and managing work orders for maintenance tasks[1].
  • Developing and implementing preventative and corrective maintenance plans[3][7].
  • Maintaining accurate records of maintenance activities, costs, and outcomes for reporting and decision-making[2].
  • Communicating maintenance schedules and activities with other departments or tenants[1][7].
  • Overseeing the inventory of maintenance supplies and purchasing equipment or parts as needed[1][5].
  • Outsourcing and managing third-party contractors and vendors[1][3].
  • Performing and delegating daily maintenance activities such as inspections, minor repairs, and ensuring facilities are in good working order[1][7].
  • Ensuring compliance with quality control and health & safety standards[1][5][7].
  • Conducting facility and equipment inspections to identify and address repair needs[2][5].
  • Preparing maintenance reports and providing administrative support[2][3].

To excel in this role, a maintenance coordinator requires several key skills and qualifications:

  • Organizational abilities for managing multiple tasks, schedules, and priorities[2].
  • Technical knowledge of mechanical, electrical, HVAC, and plumbing systems[2][4].
  • Problem-solving skills to resolve issues promptly and efficiently[2][3].
  • Communication skills to coordinate with team members, vendors, and leadership[2][3].
  • Attention to detail for accurate record-keeping and inventory management[2][6].
  • Leadership experience to provide guidance and support to maintenance crews[5].
  • Customer service and negotiation skills for working with vendors and addressing requests[4][5].

Educational requirements often include a high school diploma or equivalent, but institutions may prefer candidates with degrees or certifications in engineering, facilities management, business administration, or related fields, along with practical experience in maintenance or technical work[2][5].

References

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