A maintenance coordinator manages, schedules, and coordinates all maintenance activities for an organization. Their core functions include creating and managing work orders, developing and executing both preventive and reactive maintenance plans, assigning tasks to maintenance team members, and communicating with other departments and clients regarding maintenance activities[1][5].
Key responsibilities include:
- Developing and implementing annual and ongoing maintenance schedules
- Outsourcing, negotiating, and supervising third-party vendors and contractors for specialized repairs or servicing
- Maintaining and overseeing equipment and supply inventories, including purchasing replacement parts and reordering supplies as needed
- Assigning work orders to maintenance technicians and ensuring tasks are completed efficiently
- Tracking maintenance activities, keeping maintenance logs updated, and performing regular inspections to ensure everything is in safe working order
- Managing relationships with vendors and ensuring work adheres to organizational standards
- Helping to develop and manage the maintenance budget, including tracking expenses and assisting with financial duties related to maintenance
- Monitoring safety and compliance with health and safety regulations, ensuring proper use of personal protective equipment (PPE), and recommending safety improvements
- Providing administrative support such as updating documentation and maintaining records
Maintenance coordinators need strong organizational, communication, and negotiation skills. Leadership experience and proficiency in technical and administrative software are typically required. A high school diploma is usually the minimum educational requirement, but relevant licenses, certifications, or coursework can be advantageous[7].