A rental administrator, commonly referred to as a lease or property administrator, is responsible for managing all administrative aspects of lease agreements and the daily operations of rental properties[3].
Main duties include drafting, reviewing, and processing lease agreements, ensuring they are accurate and compliant with legal standards, as well as maintaining up-to-date lease files and databases[1].[3]
- Review and verify lease documents and related files[3].
- Negotiate and draft lease agreements, including extensions or amendments[5].[7]
- Monitor and process rent payments, terminations, and renewals[3].[2].
- Ensure timely escalation and accuracy of payments and handle disputes over occupancy costs[1].[7].
- Serve as the main point of contact for tenant relations, addressing inquiries and concerns[2].[5].
- Coordinate repairs, maintenance, and contractors to support property upkeep[2].
- Manage lease compliance, including regulatory matters like zoning, safety, and insurance certificates[5].[1].
- Maintain financial records, assist in budget preparation, and support financial reporting[3].[2].
- Collaborate with property managers, accounting, and legal teams for broader lease and property management[3].[1].
- Generate and interpret reports on lease activity and property performance[7].[5].
- Oversee tenant contacts, emergency information, and the updating of landlord data in systems[1].[4].
Rental administrators may also assist in lead generation, participate in client meetings, and support other administrative or front-desk tasks as needed[1].
References
- [1] Lease Administrator Responsibilities and Required Skills – Spotterful
- [2] What Does a Property Administrator Do? (With Salary and Skills) – Indeed
- [3] Lease Administrator Job Description Template – HRBlade
- [4] Property Administrator Job Description – Velvet Jobs
- [5] Lease Administration: Definition, Challenges and Solutions – Accruent
- [7] Example Lease Administrator Job Description – Hiring People