A maintenance coordinator is responsible for overseeing and managing all maintenance activities within an organization, ensuring smooth operations and the proper upkeep of equipment and facilities[1]. Their main duties typically include:
- Developing and executing maintenance plans, including both preventative and reactive tasks alongside maintenance managers and senior staff[5].
- Creating and managing work orders, assigning them to technicians, and following up to ensure tasks are completed efficiently[1].
- Liaising with vendors, contractors, and external service providers to schedule specialized repairs, negotiate contracts, and ensure quality standards are met[1][5].
- Coordinating and supporting maintenance staff, including delegating tasks, providing resources, training new team members, and offering hands-on assistance as needed[5][7].
- Managing inventory and equipment by tracking supplies, ensuring availability of necessary parts and tools, and reordering when needed[1][5].
- Monitoring day-to-day maintenance activities, such as facility cleanliness, minor repairs, lawn care, and scheduled inspections[1].
- Overseeing compliance with safety and quality standards, including implementing protocols for safe practices and keeping maintenance logs up to date[1][5][7].
- Assisting with budgeting and financial management, including tracking expenditures and ensuring maintenance activities remain within budget[5].
- Administrative tasks, such as supporting department operations, record-keeping, and continually assessing and recommending improvements for maintenance processes[1][5].
A successful maintenance coordinator should have strong organizational and leadership skills, excellent communication abilities, proficiency in relevant software (such as Excel), and practical knowledge of maintenance procedures. Experience in repair work, customer service, and vendor negotiation is also valuable. Physical fitness, attention to detail, and a proactive attitude are additional assets[7].